Throughout the year, legislators often invite government officials, researchers, policy analysts, advocates, and other subject matter experts to provide formal testimony in committee meetings. Some committee meetings also offer members of the public an opportunity to speak on particular issues. However, public comment is only allowed as time permits and at the discretion of the committee chair.
For invited speakers, all presentation materials must be submitted to committee staff 24 hours in advance of the meeting so staff can load them onto the committee room computer and the LRC website. This allows remote participants and members of the public to easily access copies of all materials.
Speakers may not connect any laptops, tablets, thumb drives, USB drives, or other devices into LRC equipment. PDF files may be displayed, but are not the best option when presenting content on the committee screens. Often the content of a PDF is extremely small – even when displayed as “full screen” – and leads to a poor experience for participants. This includes PDF copies of PowerPoint slides.
Presenting with PowerPoint
PowerPoint is a common and effective format for presenting in committee meetings. Presenters should consult our PowerPoint Settings Guide
when developing a presentation.
Handouts to Legislators
If your presentation includes handouts to the committee members, please contact the committee staff administrator at least 24 hours in advance of the meeting. Please note that only committee chairs determine which materials will be issued to committee members.
Participating via Zoom
Zoom has become a common platform for both legislators and presenters to participate in committee meetings. However, the convenience of attending a meeting remotely creates unique challenges, and presenters should consult our Zoom Meeting Etiquette Tips